USERS' GROUP BYLAWS

(As adopted June 15th, 2003)

MEMBERSHIP: North and South America

1. Number of newspaper memberships is unlimited.

CONDITIONS TO BECOME A MEMBER

1. You must have a MAN-Roland press in operation or being installed, or a signed contract for the purchase of a MAN-Roland press. Any consideration for exception must be approved by the executive board (2/3 vote) and will be limited to "Guest Status" for one year and will not eligible for placement on the mailing list.

ATTENDANCE AND REPRESENTATION

1. There will be a minimum of one meeting per year, with the meeting site recommended by the membership, but final selection and date will be at the discretion of the officers of the association.
2. Suppliers, Technical representatives, Manufacturers (other than MAN-Roland Company) and special guests will attend, by invitation only, based on recommendations made by the Executive Committee members to the President. All presentations will be subject to approval by the Officers.

PARTICIPATION

1. All representatives of member newspapers are and will be required to participate in all meetings and business of the Association.
2. To retain the goals of the MAN-Roland Users Group, and to make the sessions and/or meetings beneficial, informative and meaningful, each member’s participation is absolutely necessary.
3. Guest speakers at the annual meeting will be limited to attending only the session at which he/she is participating. Exception will made if guest meets criteria for membership and elects to pay registration.

CANCELLATION OF MEMBERSHIP

1. Any member newspaper that fails to pay dues will automatically be dropped from the MAN-Roland Users Group.
2. Executive Board retains right to revoke memberships of any delegates that violate any rules of operation or conduct becomes disruptive to other members during any scheduled events.

DUES AND EXPENSES

1. Dues are payable upon receipt of notice to the Secretary/Treasurer.
2. Dues will be used for expenses incurred for all postage costs in the mailing of MAN-Roland Users Group correspondence, in addition to telephone calls to members. Included also are any expenses, as approved by the executive board, that are incurred to cover travel, lodging and meals, while meeting with the NAA staff, MAN-Roland Company and various other manufacturers, to bring about production and operational improvements, establish quality control standards and to provide more insight to members regarding changes in technology, products and equipment.
3. The amount of monies that can be carried in the Treasury will be limited in order to keep MAN-Roland Users Group from showing a profit.
4. Annual dues cost will be determined by executive board.
5. Guest speakers to the annual meeting will be responsible for all expenses incurred and will have option to pay registration to attend all scheduled functions, provided they meet terms as set forth in the operating rules.
6. Each member newspaper’s representatives, spouses, guests, Manufacturing representatives, Research representatives, and invited Supply Technical representatives will be assessed for their portion of the costs of the cocktail/dinner charges consistent with vendor guidelines and rules.
7. All cocktail and dinner costs will be paid out of the Treasury. If monies are insufficient, individual bills to be sent to all registered delegates.
8. Should the amount of monies in the Treasury become excessive, the MAN-Roland Users Group will pay the dinner costs and no assessment will be made to those attending.

MEETING MINUTES

1. Annual Meeting summary will be posted on the MAN-Roland Users Group web page for all attendees to review.

TERMS OF OFFICE

1. Election of new officers will be held at the Annual meeting upon completion of a two-year term in office.
2. Nominations for officers will be open from the floor for Assistant Secretary/Treasurer.
3. After two years in office, the Vice-President will automatically move up to President.
4. After two years in office, the Executive Secretary/Treasurer will automatically move up to Vice-President.
5. Assistant Secretary/Treasurer will assume office for 1 year prior to moving to Executive Secretary/Treasurer.

OFFICERS

1. President
2. Vice-President
3. Executive Secretary/Treasurer
4. Secretary/Treasurer

DUTIES OF OFFICERS

President

1. The President will compile the agenda and conduct all meetings.
2. The President will compile a formal agenda for each meeting, in conjunction with the Executive Committee, which will be mailed to each member in advance of regular meetings.
3. The President will invite any special guests to attend a meeting.
4. The President must attend all executive and regular meetings unless excused for sufficient reason.

Vice President

1. Assist and/or fill in for the President or Secretary/Treasurer when they are unable to attend.
2. The Vice-President must attend all executive and regular meetings unless excused for sufficient reason.
3. Solicit new memberships for the Association, as stated under the Membership Condition ruling.
4. Send notices to all member newspapers as to month, date, time and location of upcoming meetings.

Executive Secretary/Treasurer

1. Maintain an attendance roster on a current basis from meeting to meeting.
2. Send out dues notices after the Annual meeting.
3. Mail assessment invoices for dinner and cocktail costs to each attendee.
4. Handle all monies, payroll costs and expenses.
5. Submit Treasurer’s report at each meeting.
6. Send written minutes of business meeting to Executive Committee members.

SUB-COMMITTEES

Various sub-committees may be appointed and approved by the executive board.

EXECUTIVE COMMITTEE

1. The Executive Committee will consist of all Officers and past Presidents active in the business.
2. The Executive Committee will meet before the regularly scheduled meeting, in order to discuss the business portion of MAN Users Group and to formulate the business report to be given to the general membership.
3. Will act as nominating committee for candidates for office. Will appoint individuals to fill vacancies if they occur of an officer of the board unable to fulfill their term, these appointments will be until the next annual meeting.
4. Serve to remove any members of the board for failure to adequately handling responsibilities of office or engaging in conduct unbecoming an officer of the board. President will be responsible for proper notification of violation and resulting decision of the board. Voting will be handled by secret ballot when appropriate.

ELECTIONS AND VOTING

1. Robert’s Rules of Order will be followed for all nominations, elections and voting.
2. Each member newspaper is allowed to cast one vote, regardless of the number of representatives attending the meeting.
3. A majority vote from the floor will constitute passage or rejection of the subject being voted on.
4. Changes to and new by-laws will be achieved through majority vote of active present members at annual meeting